Travel risk assessment software for organisations with a duty of care.
Vortrek turns an itinerary into a defensible travel risk assessment — assessed against current government advice, treated in consultation with the traveller, approved at the right authority level, and acknowledged on the record.
What Vortrek does
A written risk position for every trip, produced in minutes instead of an afternoon.
Most organisations sending staff overseas already know what a travel risk assessment should contain. The problem is rarely knowledge — it is time, consistency, and evidence. Assessments get written by whoever is available, in whatever template they last used, and the record of what was agreed lives in an email thread.
Vortrek is a travel risk management platform that produces the assessment itself. You give it the itinerary and the travellers; it returns a structured document covering destination risk ratings and rationale, entry requirements, health advisories, local laws and customs, emergency contacts, and a consolidated view of current Five Eyes government travel advice.
From there it handles the part that usually falls apart: agreeing treatments with the people affected, routing approval to the right authority level, issuing the briefing, and capturing the acknowledgement. The result is a staff travel risk assessment you can produce on demand and defend afterwards.
Itinerary-level assessment
Paste or upload an itinerary. Vortrek returns a structured assessment covering every destination and transit point, with a risk rating and written rationale for each.
Traveller-specific factors
Saved traveller profiles — nationality, role, and approver routing — feed into the rating, so the assessment reflects who is actually going, not just where.
Treatments agreed, not imposed
Proposed controls go back to the traveller and the approver for consultation before anything is signed off, and the agreed position is recorded on the assessment.
Briefing and acknowledgement
Issue the briefing by secure link. The traveller's acknowledgement is timestamped against the assessment and written to your organisation's audit log.
Branded PDF export
Export the assessment or a tear-line briefing as a PDF carrying your organisation's logo and colours, suitable for a board pack or a client file.
Government source material
Destination sections draw on current Five Eyes government travel advice — Smartraveller, FCDO, US State Department, Global Affairs Canada and Safe Travel NZ.
How it works
Five steps, in the order a risk process actually runs.
- 01
Assess
Enter the itinerary and attach the travellers. Vortrek produces a destination-by-destination assessment with an overall rating, drawing on current government travel advice and traveller-specific exposure. The rating comes with rationale, not just a colour.
- 02
Agree treatments
Controls are proposed, then discussed. The traveller and the nominated approver review the treatments in consultation, and the position they settle on is what gets recorded. This is the step most spreadsheet processes skip, and the one that matters most when a decision is later questioned.
- 03
Approve at the right authority
Residual risk determines who has to sign. A low-rated trip clears at line-manager level; a high or critical rating routes to a senior approver. The approval chain and the authority level applied are both recorded on the assessment.
- 04
Brief the traveller
The approved assessment is issued to the traveller as a briefing — either the full document or a tear-line version, branded to your organisation, delivered by secure link and email.
- 05
Capture acknowledgement
The traveller confirms they have read and understood the briefing. The acknowledgement is timestamped against the assessment and written to your organisation's audit log, so you can evidence what was communicated, to whom, and when.
Who it's for
Organisations that carry a duty of care for overseas travel.
Vortrek is built for the person who has to sign off the trip — a risk, security, safeguarding or operations manager who will be asked, after the fact, what was assessed and what was agreed.
NGOs and humanitarian organisations
Field deployments into fragile and conflict-affected settings, where the assessment has to stand up to a donor, an insurer and a board with equal weight.
Universities and research bodies
Fieldwork, conferences and student mobility across a long tail of destinations, assessed consistently rather than case by case in a shared drive.
Media organisations
Crews moving at short notice into unstable environments, needing a written risk position and a recorded acknowledgement before departure.
Consultancies and professional services
Client-facing travel where the risk assessment is itself a deliverable, and needs to carry the firm's branding and hold up under scrutiny.
Contractors and resources
Rotational and project travel to remote or high-exposure sites, with approvals that have to sit at the right authority level and be evidenced.
Why it matters
Duty of care in Australia is a legal obligation, and it is evidenced in writing.
Under Australian work health and safety legislation, a person conducting a business or undertaking owes a primary duty to ensure, so far as is reasonably practicable, the health and safety of workers while they are at work. That duty does not stop at the departure gate. Officers carry a separate due diligence obligation to take reasonable steps to understand the hazards associated with the organisation's operations and to ensure appropriate resources and processes are in place to eliminate or minimise them.
In practice, that means being able to show what risk was identified, what controls were considered, who agreed to them, at what level the trip was authorised, and that the traveller was informed. An assessment that exists only as a conversation cannot demonstrate any of it.
Vortrek's workflow is built to align with the ISO 31000 risk management process — establishing context, identifying and analysing risk, evaluating it, treating it, and recording and reporting throughout — and with the structure ISO 31030 sets out as guidance for travel risk management specifically.
The risk model
Four tiers, and each one sets the authority to approve.
Every destination, traveller and itinerary is graded against the same rubric — political, security, health, infrastructure and traveller-specific exposure — so ratings mean the same thing across your organisation. The residual rating then determines who is required to sign the trip off.
Negligible operational impact
Routine duty-of-care measures suffice.
Heightened awareness
Pre-trip briefing recommended.
Material exposure
Mitigations and local liaison required.
Life-safety threshold
Travel justification and executive sign-off.
Pricing
Stated plainly.
Solo is A$49 per month for one user and 5 assessments. Team is A$199 per month for up to 5 users and 20 assessments, adding approval routing, acknowledgement capture and white-labelling. Enterprise is priced on request. All prices are in Australian dollars and exclusive of GST.
There is no free tier and no trial generations — an organisation needs a live subscription before it can generate an assessment. Cancellation is self-serve from your billing settings and takes effect at the end of the current period.
Read before you commit
The full workflow, the limits of automated output, and how we handle traveller data are all documented and public.
User guide
The complete workflow, from setting up your organisation to issuing an approved assessment.
ReadTerms & Conditions
Subscriptions, acceptable use, the limits of automated risk output, and liability.
ReadPrivacy Policy
What traveller and account data we hold, how it is processed, and your retention controls.
ReadBrief once. Evidence it forever.
Replace the spreadsheet briefing with a timestamped, approved, acknowledged travel risk assessment.
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